Checklist for host chairs

Contact the Welcome Center and register your new guest/employee to inform us of individual needs (accommodation, childcare, etc.).

Please write to : info.welcome-center(at)ur.de (opens your email program)

If your guest needs to apply for a visa, he/she will need an Invitation Letter and/or a Hosting Agreement.

Click here to download the Hosting Agreement .

The Invitation Letter should inlcude at least the following information:

• Name as in passport, date and place of birth of the guest
• Planned academic activity
• Duration of stay
• Name of faculty and host
• Funding
• If already known, address of accommodation in Regensburg

Your guest will have a work contract with the UR? In this case, please contact the HR department. Click here for the HR website.

If your guest is doing a PhD at the UR, he/she can enrol at the Registrar's Office. Click here for the Registrar's Office website.

Let us know if your guest needs a spot in a Kita. Together with the UR Family Service, we will be happy to support your guest in the search for a childcare spot. Click here for the UR Family Service website.

Inform your workgroup manager timely, to make sure that your guest gets an RZ-account right from the beginning. Click here for the Rechenzentrum website.

The Welcome Center provides all newly arrived guests with an individual digital Welcome Package.

Information about the Mensa card and Sports Center are included in the Welcome Package. To obtain a library card, the Welcome Center can - on request - issue a document for submission at the library.

If your guest is employed at the university, he/she needs to apply for membership with statutory health insurance. If your new guest's stay is financed by a scholarship or self-financed, private health insurance must in general be taken out with a German insurance provider (unless there is sufficient insurance cover). For more information on health insurance, click here.

Non-EU citizens must register their address with the local immigration office and apply for a residence permit (if applicable). Forms and support are available from the Welcome Center. EU citizens can register at the local Bürgerbüro. For more information on registering with the city, click here.

You will need the address registration confirmation (issued by the immigration office/Bürgerbüro). For further information on the bank account, click here.

After registering with the city, the guest will receive a letter from the Finanzamt (financial authorities) with their tax ID. For short-term stays for which a registration is not necessary, the tax ID can be applied for in advance. For further information on the tax ID, click here.